Configure a leave type

You add a Leave type so that you can add this under the term of employment. In addition, you can specify a priority.

In order to record a leave range, you configure the leave prioritisation. After configuring the prioritisation, you can record overlapping leave entries. The prioritisation determines how Profit handles overlapping leave.

Example:

An employee has parental leave every Friday afternoon. If you do not configure a prioritisation, then the employee must enter any holidays around the parental leave. This means the employee must record multiple leave entries for the holiday, which is very time-consuming.

To prevent this, configure the prioritisation of the Leave type. You give parental leave a higher priority than holiday. If the employee records holiday time, Profit uses the prioritisation to deduct the parental leave hours from the holiday time.

You can configure the prioritisation as follows:

• 1. Parental leave
• 2. WTR
• 3. Present
• 4. Special leave
• 5. Time off in lieu
• 6. Public holiday leave
• 7. Statutory leave
• 8. Holiday
• 9. Unpaid leave

  You give WTR a higher priority than statutory leave and holidays. Failure to do so affects the number of leave hours in the WTR entry that Profit generates automatically when a leave entry coincides with WTR accrual.

To add a leave type:

1. Add a basic leave type:
2. Go to: HR / Management / Configuration / Leave type.

   If you cannot see this functionality you must first configure the authorisation.

3. Click on: New.
4. Enter the code.
5. Enter the description.
6. Click on: Next.
7. Click on: the navigation buttons to assign the new leave type a higher priority in the list of leave types. 1 is the highest priority.

   Once you have configured the prioritisation of the leave, you can no longer go back to the situation without leave prioritisation.

8. Click on: Finish.

   More information:

   Statutory and non-statutory leave types

   You add a new leave type for the statutory holidays. This leave type applies to one leave year. For each leave year you add a new leave type in Profit. You also add a leave type for the non-statutory holidays for every leave year.

   Example: configuration

   Add the Wettelijk verlof komend jaar leave type with an end date of um 31-12-[next year] and a last possible entry date of 30-06-[next year + 1]

   Next, add the Bovenwettelijk verlof komend jaar leave type with an end date of 31-12-[next year] and a last possible entry date of 30-06-[next year + 5] (Non-statutory leave can always be entered until 5 years later.)

   To add leave types for statutory and non-statutory holidays:

   1. Go to: HR / Management / Configuration / Leave type.

      If you cannot see this functionality you must first configure the authorisation.

   2. Click on: New.
   3. Enter the code.
   4. Enter the description.
   5. Click on: Next.
   6. Change the priority using the navigation buttons.
   7. Move the new leave type until it is below the other statutory leave types.

      Once you have configured the prioritisation of the leave, you can no longer go back to the situation without leave prioritisation.

   8. Click on: Finish.

      

   9. Also add a leave type for the non-statutory holidays.
   10. Set the priorities according to the legal regulations or the rules in the CLA. Usually the statutory leave types have a higher priority than the non-statutory leave types.
   11. Add the composite leave type and link the just added leave types if you no longer want to enter separately based on statutory and non-statutory through InSite. For a leave entry with the composite leave type, Profit automatically writes off the correct number of hours from the correct linked leave type.

   See also

   • Configure the priority of the leave
   • Configure a leave type

   Leave type for parental leave

   You add a leave type for parental leave.

   You enter the parental leave for the employee as a leave range. In order to record a leave range, you configure the leave prioritisation. After configuring the prioritisation, you can record overlapping leave entries. The prioritisation determines how Profit handles overlapping leave.

   Example:

   An employee has parental leave every Friday afternoon. If you do not configure a prioritisation, then the employee must enter any holidays around the parental leave. This means the employee must record multiple leave entries for the holiday, which is very time-consuming.

   To prevent this, configure the prioritisation of the Leave type. You give parental leave a higher priority than holiday. If the employee records holiday time, Profit uses the prioritisation to deduct the parental leave hours from the holiday time.

   You can configure the prioritisation as follows:

   • 1. Parental leave
   • 2. WTR
   • 3. Present
   • 4. Special leave
   • 5. Time off in lieu
   • 6. Public holiday leave
   • 7. Statutory leave
   • 8. Holiday
   • 9. Unpaid leave

     You give WTR a higher priority than statutory leave and holidays. Failure to do so affects the number of leave hours in the WTR entry that Profit generates automatically when a leave entry coincides with WTR accrual.

   To add the Parental leave type:

   1. Go to: HR / Management / Configuration / Leave type.
   2. Click on: New.
   3. Enter the code and a description.
   4. Click on: Next.
   5. Change the prioritising.
   6. Click on: Finish.
   7. Click on Yes in the message
9. Add a composite leave type. For example if you want to enter different types of leave under one heading.

To set/change the priority of existing leave types:

A leave type with a higher priority gets written off first. Once you have configured the prioritisation of the leave, you can no longer go back to the situation without leave prioritisation.

1. Go to: HR / Management / Configuration / Leave type.
2. Select the leave type that you want to give a (different) priority.
3. Click on: the navigation buttons to assign the leave type a higher or lower priority in the list of leave types. 1 is the highest priority.
4. Click on: Finish.