Journalise invoices and stock entries

By journalising, you process the invoices and credit notes you have generated or added manually in Profit Logistics, Courses, Projects and Subscriptions to Profit Financieel.

After the invoices and credit notes have been journalised in the accounting, you can no longer change or delete them.

If you still want to change the entry date, for instance, then you must credit the relevant invoice. Next, you add a positive invoice manually. You can then journalise the invoices. Here, pay careful attention to the entry date that you entered during both of the journalising operations.

The invoices and credit notes are entered in Profit Financieel in the journal that was selected for the integration type and on the ledger accounts that are linked to the article groups.

Profit automatically generates the next journal entry for sales invoices:

Account	Debit	Credit
Debtor	-,-
To Turnover		-,-
To VAT to be paid		-,-

Invoices and stock entries for logistic journalising:

Go to: Order Management / Management / Journalise.
If necessary, select the administration you want to journalise the invoices for.
Select the lines of the integration types you have configured and of which you want to journalise the invoices. For Logistics, these are Verkoopfacturen logistiek, Inkoopfacturen logistiek, Voorraad and Balie-/directfacturen.
Click on: Next.
Select the (credit) invoices you want to journalise.
Click on: Next.
Select the Invoice entry date same as invoice date check box if you want Profit to use the invoice date as an entry date in the journal entry. If you deselect this check box, then Profit uses the Invoice entry date as the entry date.
If applicable, change the entry date in Invoice entry date. Profit includes the entry date in the journal entry. The system date is suggested here by default, but you can change this date if you have deselected the Invoice entry date same as invoice date check box.
Example:

Suppose it is March and you are journalising invoices from February. When you are journalising, Profit will always prompt you with today's date, so a day in March. If you want to enter the invoices that relate to February, in Profit Financieel in February, then simply specify a date in February. This applies if you are using a monthly table in Profit Financieel.

Note:

This date only affects the entry date, not the invoice date. Profit copies the invoice date from the project invoice date, or from the date of the sales invoice.

If you use journalising for stock entries, then you cannot include the entry date for that integration type. Stock entries are always journalised on the basis of the system date, except in the case of stocktaking. See also: Stocktaking with a deviating entry date.
Click on: Finish.

You see a window showing the progress in journalising.