Compare the wage declaration and wage journal entry

Often a one on one comparison of the wage declaration and wage journal entry will not be possible, because differences may arise because of corrections to a period for which the declaration time frame has not expired yet. You can compare replacement data and cumulative data.

Note:

You correct € 100.- for period 2 and the declaration time frame for period 2 is not over yet (it is not yet March 31). The tax authority requires you to submit a new full wage declaration for period 2. This ensures that there will be no correction declaration and you will never be faced with a penalty.

If the amount of € 100 is processed in period 3, Profit writes this amount to the wage journal entry for period 3 while it ends up in the wage declaration for period 2. If you now compare the journal entry with the wage declaration for period 2, it will show a difference of € 100.-.

Below you can find an explanation of how to view a replacement journal entry and replacement declaration for a period.

To view the replacement wage declaration:

1. Go to: HR / Payroll / Salary processing cockpit.
2. Click on the action: Declaration.
3. Open the declaration line.

   

4. Select Wage declaration of the selected declaration line. The collective data of the wage declaration are the replacement data for the relevant period.
5. Click on: OK.

To view a replacement wage journal entry:

1. Go to: HR / Payroll / Salary processing cockpit.
2. Select the period line.
3. Click on the action: Output.
4. Open the overview: Cost analysis.
5. Open the view: by employer.

   Profit generates a replacement journal entry. You can compare the ledger accounts with the headings of the wage declaration. You can also double-click on one of the ledger accounts to see which journal entry line will be created for the ledger account.

   If there is a difference, in most cases it will be caused by an incorrect journalising of certain wage components.

   If necessary, adjust the journal structure.

   Note:

   Changes to the journal structure do not result in RAE entries. If you have changed the journal structure, you must force an RAE entry to correct the periods already approved.