Close an absence entry

If an employee is 100% recovered, you close the absence entry.

You also close an absence entry in the following situations:

• The employee has left employment because the contract ended
• The employee has left employment because of disability
• The employee is deceased
• The employee has recovered, but is partially disabled
• There is a contiguous absence with a different cause

When you report the end of employment of an employee, Profit always checks whether there is still a current absence entry. If yes, you are given the option of immediately launching the wizard for closing the absence entry.

In the case of Multiple employments, different conditions apply.

When you close an absence entry, Profit performs the following actions:

• Determine the number of consecutive absence days.
• If the end date of the absence entry is on or before the system date, Profit deletes the value of the Substitute field in the employee's properties. In other situations this happens when the current data are updated.
• If the leave balance is used for qualifying days, Profit launches the wizard for adding a new leave entry.
• The presence percentage of the employee is set to 100%.

If an absence entry has been closed by mistake, you can delete the date and time in the final absence course line. This is not possible if there already is a future absence entry for the employee, or if the absence entry has already been integrated in the actual costing and the relevant actual costing lines have already been approved.

To close an absence entry:

1. Go to: HR / Presence and absence / Absence registration.
2. Open the view: Absence notifications (current + future).
3. Select the absence entry.
4. Click on the action: Close absence.
5. Enter the end date and time.
6. Select a reason in Reason for closing.

   Profit automatically determines the Last day of presence.

   If the employee still has absence hours on the day of recovery, Profit counts these hours as absence day. Profit determines this by comparing Last day of presence with the timetable:

   • For an employee with a specified timetable Profit compares the value with the number of hours the employee should have worked according to the timetable.
   • For an employee with a non-specified timetable, Profit compares the value with the average number of hours per day.
7. Click on: Finish.