Work timetable
You use a work timetable if an employee has a different timetable every week, for example for shifts, or if the employee works 5 days one week and 4 days the next.
Description
A timetable cycle contains a number of successive weeks, and in each week the working hours are on different days and during different times. You determine the starting week of the timetable cycle on an employee level.
Example:
You use a timetable cycle with the following working weeks:
- Week 1: Morning shift (Monday to Friday)
- Week 2: Afternoon/evening shift (Monday to Friday)
- Week 3: Night shift (Monday to Friday)
A new employee starts on 1 April with the afternoon/evening shift. He therefore starts in week 2 of the timetable cycle. The following week he does a whole week of night shifts, based on week 3, and then he goes to week 1.
'ATV' hours via a timetable
If an employee accrues 'ATV' hours through the timetable, then it is mandatory to use a work timetable. This is the case, for example if an employee with a 36-hour contract works 40 hours every week. This means that every week 4 'ATV' hours are accrued. This must be set up in the configuration of the timetable cycle. If an absence entry overlaps with the scheduled WTR hours, no WTR accrual can take place.
Add an individual work timetable per employee
If the configured work timetables do not match the required work timetable at a higher level for one particular employee, you can add an individual work timetable for the employee. You can also add a new work timetable per employee in Profit if the diversity of the various work timetables among the employees is extensive. This is frequently the case in the education sector.
Note:
You should not specify a work timetable per employee in the following situations:
- Employees work in shifts.
- Employees have a fixed variable timetable per week, for example, an employee works 5 days one week and 4 days the other.
The work timetable you specify per employee can only be used for the selected employee. Instead of recording a timetable cycle at a higher level, in this case you can modify the work timetable at the employee level, if necessary.
Validity period
When you add a timetable, the previous timetable is automatically closed. This also applies to the underlying work timetables. However, should there be a work timetable with a start date after the start date of the new timetable line, then this work timetable is copied to the new timetable line.
Example:
As from 1 January 2009 you have a timetable (timetable A) with the following work timetables:
- 1 January to 31 March
- from 1 April
You decide to add a new timetable (timetable B) as from 1 February 2009. Profit closes timetable A automatically on 31 January 2009. Consequently timetable A only contains the following work timetable:
- 1 January to 31 January
With the addition of timetable B, you specify once again a new timetable as from 1 February 2009. Profit will copy the second timetable line from timetable A to timetable B. Timetable B will contain the following work timetables: Timetable B will contain the following work timetables:
- 1 February to 31 March (specified when adding timetable B)
- As from 1 April (copied from timetable A to timetable B)