Review application data (workflow)
As soon as an applicant has applied, the application goes through the default Application workflow. The user identified in the vacancy as the Vacancy contact person gets the task of reviewing the application data globally to check that it is genuine. After this, this user creates or deletes the applicant.
Once the applicant is created, he is immediately sent an e-mail message with the portal login details.
To review application data using a workflow:
- Go to: InSite.
- Go to: My InSite.
- From My tasks, open the task with 'Sollicitatie op...' as the subject.
The task has the New status.
- Review the application data. For example, is this a real application or has it been sent as spam or as a joke?
- Click on: Delete if you can deduce from the application data that it is not a real application.
- If applicable, select a Bestaand persoon if the person is already present in Profit.
If you do not select an existing person, the applicant is created as a new person.
- Click on: Create applicant or Create applicant without OutSite accessif you consider the data to be adequate.
If you click on Create applicant, the applicant receives an e-mail with login details via the workflow. This e-mail message is based on the Access to portal message template which is linked in the site (Message templates tab). You can add a message template yourself and link it there.
If you choose Create applicant without OutSite access, the applicant does not receive any login details for the portal and you have to carry out and register the communication concerning extra data, etc. in another way.
- If applicable, add a response.
- Click on: Confirm.
The applicant can now view his own application. You can also request more information from the applicant and/or send them an invitation. You let this proceed via the application portal.
After this, you can choose from the following actions:
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