Write off a reservation or obligation manually

Normally you write off (match) an outstanding reservation or obligation when entering the purchase invoice. Manually writing off a reservation or obligation should only be used to write off any remainder amounts against an obligation or if the obligation is not getting realised. In that case, you enter the written-off amount manually in the properties of the reservation or obligation, without writing off a reservation or obligation using a purchase invoice.

If a situation occurs in which the obligation amount changes, you adjust the obligation amount and do not manually write off the difference.

If the reservation or obligation has the Completed status while it should not have been completed, you can undo this later on and release the reservation or obligation.

To complete a reservation or obligation manually:

  1. Go to:
    • Financial / Contract management / Reservation
    • Financial / Contract management / Obligation
  2. Open the properties of the reservation or obligation.
  3. Enter the Amount written off.
  4. Click on: Finish.

The Completed check box is selected and Balance is set to 0.00.

Directly to

  1. Contract management in Financial
  2. Set up contract management in Financial
  3. Add a contract to Financial
  4. View and change a contract in Financial
  5. View a contract financially in InSite
  6. Link assets to a contract
  7. Maintain contracts per purchase contact/creditor
  8. Add a purchase order to a contract
  9. Terminate a contract in Financial
  10. Contract dossier in Financial
  11. Add a reservation
  12. Add an obligation
  13. Write off a purchase invoice from a reservation or obligation
  14. Contract extension workflow in Financial