Enter invoices in circulation
It is advisable, in some cases, to ask an employee with the required power of decision to review the correctness of incoming invoices. Thefunctionality is used for this purpose..
If you use, the employee who enters the purchase invoice can assign a specific reviewer. Only this reviewer can release (approve) the invoice for payment. This unblocks this invoice, after which it can be included in a payment file.
This is part of the ‘Invoices in circulation’ functionality. First activate and configure this functionality.
To enter purchase invoices using the ‘Invoices in circulation’ functionality:
- Go to: / / .
- Check and . These are the financial year and the period in which you post the entry.
- Select the correct purchase journal.
- Click on:
- Complete the entry line in the usual way.
- Select the
If you cannot change this field, it has been set up as such in the entry layout. With this, for example, you can ensure that purchase invoices are always blocked. check box on the entry line.
- Select the reviewer.
- Check the data.
- Click on: .
The assigned reviewer can then review and release the purchase invoices for which he/she has been assigned as reviewer.