Import a CLA term of employment

You can import terms of employment, employment types, leave types and extra leave.

After importing the term of employment, employment type, leave type or extra leave type, Profit automatically recalculates the leave balances per employee. This means an import may take longer than usual.

You cannot import default timetables and job type/wage scale.

To import a new term of employment (initial import):

1. Go to: HR / Management / Import HRM / Term of employment.

   Provide the code of the (already existing) CLA in the import, and the code and description of the term of employment.

   The following applies to the wage components and parameters (days/hours worked and days/hours not worked): For the import of wage components use the external number; for the import of parameters use the sequence number of the parameter in the calculation rule.

   If there are two sequence numbers for the leave period table in the environment, then Profit imports the highest sequence number.

To import a new employment type (initial import):

1. Go to: HR / Management / Import HRM / Employment type.

   You can only import a new employment type with the relevant new rights that are linked to it.

To import a new leave type (initial import):

1. Go to: HR / Management / Import HRM / Type of leave.

   When importing a new line of an existing leave type, Profit does not copy the additional leave entitlements from the old to the new line.

   Take into account the following points for attention for each leave type:

• Import national holiday leave

  The following fields get a fixed value:

  • Update leave balance = YES
  • Method = 0

  Profit clears the fields on the Extra leave tab.

• Import unpaid leave

  The Basis period right field remains empty.

• Import Time off in lieu

  Method = 1 (Leave entitlement accrual based on actual costing)

  The Basis period right field remains empty.

• Import Time off in lieu

  Method = 1 (Leave entitlement accrual based on actual costing)

  The Basis period right field remains empty.

  Extra leave entitlement lines for the leave type are deleted.

• Import 'ATV' based on work timetable

  If you enter the basic leave type in the import file as 'B' ('ATV' based on work timetable) and the leave type to be imported already exists, Profit changes the basic leave type of the existing leave type to Additional days off based on work timetable.

  If you import a leave type and the basic leave type is not 'B' ('ATV' based on timetable), and the leave type to be imported already exists, Profit changes the basic leave type of the existing leave type in the basic leave type of the line to be imported.

To import new extra leave lines (initial import):

1. Go to: HR / Management / Import HRM / Type of leave.

   First import the leave types (with the general data for the extra leave) and then the extra leave entitlement lines.

To import term of employment entries:

1. Go to: HR / Management / Import HRM/Payroll change / Term of employment.