Copy link

Integration of actual costing and salary processing

From Profit Projecten you can include the actual costing lines in the salary processing in Profit Payroll, even if you do not use Profit Projecten. You decide per employer if Profit integrates the actual costing with the salary processing.


The process for configuring the actual costing with the salary processing looks as follows:

The actual costing lines on hour types and/or work types that are linked to a wage component are considered by Profit to be wage entries in the actual costing. Profit processes these lines automatically in Profit Payroll. You can also first approve the actual costing lines before Profit transfers them to Profit Payroll.


That means no separate wage entries are created during the salary processing in Profit Payroll. Profit considers the actual costing lines to be wage entries.

Actual costing as wage entries can only be used for employees with a valid contract. This is the case, for example, if you pay the employees on the basis of hours worked or if you pay the employees' overtime hours.

How the actual costing lines are calculated in Profit Payroll depends on which parameter you link to the hour type and/or work type:

  • Only the 'Aantal' parameter

    Profit only calculates the number.

  • Only the 'Bedrag' parameter

    Profit only calculates the amount.

  • Both the 'Aantal' and 'Bedrag' parameters

    Profit calculates 'Aantal' x 'Bedrag'.


Examples of the calculation in Profit Payroll:

  • Line in hours (Aantal = number of hours, Bedrag = to be paid per hour)

    The calculation is: Aantal of hours x Amount to be paid per hour

  • Line in hours (Aantal = number of hours, Bedrag = left blank)

    The calculation is: number of hours with Profit, if necessary, determining the reimbursement (amount) using the calculation rule of a wage component.

  • Line not in hours (Aantal = number of kilometres, Bedrag = to be paid per kilometre)

    The calculation is as follows: Number of kilometres x To be paid per kilometre

  • Line not in hours (Aantal = 1, Bedrag = amount to be paid)

    The calculation is as follows: 1 x Amount to be paid

Multiple employments

If you have activated Multiple employments, complete the Employment field when you enter the actual costing. This only applies if the wage component linked to the hour type has a parameter which Profit calculates for every employment. By default, Profit enters the main employment for the period. You can select a different employment, but this employment should be valid in the period selected.

  • Configure the CLA

    On the basis of the employee's timetable, Profit determines the days the employee has and has not worked. You can also determine this number on the basis of the project entries. For each CLA, you link the wage component and parameter on which Profit enters the number of days worked and not worked.

  • Configure an employer

    You decide per employer whether you want to copy the actual costing of the project to Profit Payroll. For employers for which you enable copying the actual costing, you also determine how Profit should come up with the number of days. For this purpose a distinction is made between full-time employees, part-time employees and employees who are paid by the hour.

  • Configure hour, work and cost types

    To integrate the actual costing lines to Profit Payroll, you link the hour type, work type or cost type to a wage component.

  • Configure the approval for Payroll

    You determine whether you want to approve the expense entries before Profit channels them to Profit Payroll. If not, these entries automatically get the Approved status.

  • Include actual costing with shifted periods in the wage calculation

    In Profit, you can integrate the sickness and leave registration from Profit HR as time registration in Profit Projecten and then process these hours as actual costing in Profit Payroll. However, sickness and leave hours are only available as actual costing lines until a period is approved. For employees who are paid by the hour, this also applies to the hours worked.

Also see


Actual costing