Record multiple debit mandates per debtor

Profit automatically creates one continuous debit mandate based on the preferred bank account number (with an IBAN number) of the debtor when you select the Automatically collect check box for the debtor. You can manually add multiple mandates per debtor, if necessary. For example, in case different products or services must be collected from different bank accounts, or in case the customer's bank requires a separate mandate to be provided per bank account number.

You can also create multiple debit mandates using the UpdateConnector. You cannot achieve this by importing debit mandates. Using the FiInvoice and FiEntries UpdateConnectors, you can also import the Deviating mandate feature (DdId) of the invoice.

To record multiple debit mandates per debtor:

1. Go to: Financial / Debtor / Debtor.
2. Open the properties of the debtor.
3. Go to the tab: Bank account.

   Check that the bank account numbers you want to use for collection have been recorded. For SEPA collections, this must be an IBAN number.

   Here, you can specify multiple bank account numbers for each debtor.

4. Go to the tab: Payment.
5. Check/select the settings. For more information, please refer to Set up the collection and debit mandate per debtor.
6. Check if the Compress check box has been deselected.

   In that case, the outstanding items for the debtor are collected separately. As a consequence, it is not possible to settle credit notes.

   When the collection order is processed, the XML file is created. Compressing outstanding items with different mandate features is not allowed in this case.

7. Go to the tab: Debtor.
8. Select the debtor's payment condition. The payment condition is used to calculate the due date of the invoices.

   Select a payment condition of the type Payment instalments if you want to collect this debtor's invoices in installments.

9. Go to the tab: Collection mandate.

   Profit automatically adds one debit mandate for the preferred bank account number of the debtor when you select the Automatically collect check box for the debtor.

   

10. Click on: New to add a debit mandate.

    

    1. Select the administration.
    2. Select the bank account number of the debtor.
    3. Enter the Mandate feature. This feature must be unique for the combination of administration and bank account number. Profit automatically suggests a feature, based on the collection method: 'SR' + Debtor number or 'SB' + Debtor number (for Standard Recurrent or B2B Recurrent). Change the feature suggested by Profit if it already exists, for example by adding digits or letters to the suggested feature.

    You provide the debtor with the mandate form by e-mailing or printing it. When the debtor returns it, you record the mandate date in the properties of the debit mandate. The collection order does not include invoices from this debtor as long as the Debit mandate date has not been entered.

11. Click on: OK.

See also

• View debit mandates