Add the Government and Education agency

You add the Government and Education agency to the environment for the education delivery. You can automate the payment for education deliveries in Profit. The following methods are available:

• Payment via Profit Financial

  If you select this method, Profit determines the amount to be paid and registers it as an outstanding item in Profit Financieel. Profit can then include the amount in an automatic payment order for the creditor. The processing and configuration is the same as the Automatic ‘Loonheffing’ payment .

• Payment via Profit Payroll

  If you select this method, Profit generates a payment file in the payment cockpit.

To add an agency:

1. Go to: HR / Organisation / Configuration / Agency.
2. Click on: New. 
3. Enter the name and address data.
4. Complete the following steps in the wizard.
5. Select Government and Education in Type of authority.
6. Click on: Next.
7. Select the sender for the education deliveries.
8. Enter the file location.
9. Enter the number that the 'DUO' uses for the administrative office in Admin. Office number.

   An administrative office number can only be used in one environment. For example, if you are being hosted and your customer submits the own deliveries under the own name, do not enter an administrative office number here.

10. Click on: Finish.
11. Open the properties of the agency.
12. Go to the tab: Payments.

    If you cannot see this tab then you are not authorised to use it.

13. Click on: New.
14. Enter the description.
15. Select the payment type.
16. Select the payment method.
17. Select a bank account if you selected the Payment via Profit Payroll payment method.

    If no bank account has been recorded for the agency yet, add a new bank account directly.

18. You see the payment reference that Profit uses for the payment of the delivery. In this, Profit uses the following tags:
    • {Registration number}

      This is the registration number. You record this number in the properties of the agency at the employer level.

      If the employer is active in both primary and secondary education, the employer has received two registration numbers from the 'APG'. You record the deviating number in the properties of the CLA at the employer level. If a deviating reference number has been entered, Profit uses this for the payment reference.

    • {Year}

      If the delivery is for a specific year, Profit specifies the year in four digits.

    • {Period}

      If the delivery is for a specific period, Profit specifies the period in two digits.

    • {'Risicofonds' participant}

      This is the number that the ‘risicofonds’ distributes to competent authorities. You record this number in the properties of the agency at the employer level.

    • {Bevoegd gezagnr.}

      This is the number of the competent authority. You record this number in the properties of the agency at the employer level.

19. Click on: Next.
20. Enter the number of days.
21. Select the way in which you want to determine the payment date.
22. For the Payment via Profit Financial payment method, select the financial data:
    1. Select the journal.
    2. Select the contra account.
    3. Select the creditor.
    4. Select a bank account.

       If no bank account has been recorded for the creditor yet, add a new bank account directly.

23. Click on: Finish.
24. Click on the action: Link employers.

    With this action you link the payment line to multiple employers simultaneously. You can also add the payment manually in the properties of the agency for the employer.

    1. Select the payment to the agency.
    2. Click on: Next.
    3. Select the employer(s).

       If you do not see any employers, you have not yet added the agency to an employer.

25. Click on: Finish.

See also

• Automatic 'Loonheffing' payment