Configure the Payroll journal structure

In the journal structure you link a debit and credit account to each wage component. You link an account and a contra account to each wage component.

Note:

The journal structure is effective from the moment you configure it. To avoid differences between periods, it is important that you configure the journal structure starting with period 1.

Otherwise, Profit could journalise period 2 in another way than period 1. You can resolve this situation by adjusting the journal structure with retroactive effect. You then initiate the RAE starting with period 1. After that, there will be no more differences between the journalising of the relevant periods.

To configure the journal structure:

1. Go to: HR / Payroll / Configuration / Journal structure.
2. Open the properties of the journal structure.

   Profit displays the Journal structure maintenance window. This window is divided up into two halves. On the left is the journal structure. On the right is a list of components you can include in the journal structure.

3. Click on: New financial feature.

   

   1. Enter the code of the feature.
   2. Enter the description.
   3. Click on: Finish.

      Profit displays the new financial feature in the journal structure.

4. Click on: Wage components.

   

   Profit now displays the wage components in the window on the right.

5. In the list on the right, select the feature of the wage component and drag it under the appropriate financial feature in the left pane.

   You can only drag a wage component under a financial feature once; the component disappears from the list on the right.

   Profit displays the wage component under the financial feature.

6. Click on: Ledger accounts.

   

   On the right, Profit displays the ledger accounts below the wage components. On the right side, scroll down or click on Wage components so that Profit only displays the ledger accounts.

7. In the list on the right, select the feature of the ledger account and drag it under the wage component in the left pane.

   Profit displays the account and contra account below the wage component.

   You can drag multiple accounts and contra accounts under one wage component. An account that has been linked, therefore does not disappear from the list on the right. If you link multiple accounts to a wage component, you can specify a distribution percentage for journalising.

   1. Right-click on the parent wage component.
   2. Click on: Modify percentage.
   3. Specify the appropriate percentage for each account.

      The total of the percentages should always be 100.

8. Click on: Kiezen CAO. You can configure the journalising for any other CLAs.