Generate a payment file per employer

Depending on the settings for the employer Profit can generate the payment file automatically following the approval of a salary processing plan line.

If Profit does not generate the payment file automatically, you can generate it manually. If you use the queue (AFAS Online), you complete the task in the queue in order to generate the payment files.

If you have not yet approved a correction period for the selected period, you can only generate the original payment file. However, if you have approved a correction period, you can generate a replacement payment file for the main period and the correction period(s).

You can settle deductions (negative cash payments) with the amount to be paid. You can convert negative cash payments to bank payments provided that the total amount to be paid per employee remains positive.

For payments to foreign accounts, two payment files are created: one with domestic payments in the ClieOp format and one with international payments in the BTL91 format.

Note:

Once the salary processing has been approved, you can no longer change the content of the payment file.

To generate a payment file:

Go to: HR / Payroll / Payment cockpit.
Open the view: Payments (all).
You see both a processed and an unprocessed payment line:
- Processed
  All processed payments are displayed here. If the payment line has been processed, Profit has saved the payment file in the specified location.
- Not processed
  All payment lines that you have not yet processed and you still have to process are listed here.
Open the payment line for with the Not processed status.
If you have approved a correction period, you can merge the payment for the main period and for the correction period into one payment file.
Click on the action: Process.
You generate a payment file. After processing, the unprocessed line disappears from the view.

Profit saves the payment file to the specified location.