'PGGM / GMA' digital

You can digitally deliver the data for the 'PGGM' (Pensioenfonds voor Gezondheidszorg, Geestelijke en Maatschappelijke belangen).

The 'PGGM' handles the pensions of employees in the health care industry. To do so, the ‘PGGM’ requires data about your employees such as: name, address, date of birth, salary, working hours and employment start and end date. You deliver the (changed) details of your employees digitally in a 'GMA' file (Geautomatiseerde Mutatie Aanlevering).

Content

Description

Profit provides the functionality for digital deliveries to the 'PGGM'. If you have configured the digital delivery, Profit automatically generates the messages for the delivery. Profit only generates these messages if employee data that is relevant for the 'PGGM' has changed.

You can submit a declaration in case of monthly wage processing and four-weekly processing.

Profit and OnlineDesk

It is not mandatory to use Profit for digital 'GMA' deliveries. You can also use the 'PGGM’ OnlineDesk. You can also use OnlineDesk to deal with incidental entries (entries not automated in Profit).

We recommend that you do not use both Profit and OnlineDesk for the delivery of automated entry lines. This could result in inconsistencies and it complicates the resolution of any incidents.

Generate 'PGGM GMA' lines

Profit automatically generates 'PGGM GMA' lines for certain events, such as employment start and end, if the following conditions are met:

  • You have configured the employer and employee for the delivery.
  • The Employee type field for the employee contains the Member of staff value.
  • The employee's age is 15 years or more and less than or equal to 65 years.

If these conditions are met, Profit generates the 'GMA' lines (with Profit using the 'MSV' date as the reference date).

The change to the above data does not affect lines that have already been sent, with the exception of the Generate emplymnt. not. field at the employer level. If you select this check box, Profit will generate an enrolment or cancellation message for all employees that meet the above conditions and for whom a contract entry has been recorded on or after the start date of the agency line concerned that would normally result in an enrolment or cancellation. Profit does not do this if it would result in duplicate lines.

If you undo an entry for which Profit generates a 'GMA' message, Profit does not delete the 'GMA' message.

Example:

If you report the end of employment for an employee, Profit generates a 'GMA' message. If in the end the employee does not leave employment, you make the change at the employee level. Profit does not delete the 'GMA' message in that case. In this case you have to delete the 'GMA' message manually.

Message types

Various types of messages can be delivered digitally to the 'PGGM'. These message are shown in the table below:

Message code

Description

010

Start of employment

020

End of employment

021

020 record cancellation

030

Interim 'ORT' statement

040

Address change

050

Change in marital status

060

Change in annual income

070

Annual 'ORT' statement

080

Change in part-time factor

081

Annual statement of final part-time factor

If you are using the Multiple employments functionality, Profit will pass on the above messages per employment.

Note:

You can no longer generate a 030 message manually. This choice was made because it always resulted in errors and we concluded that there are no customers who are actually using the option. The 'ORT' statement will of course be declared in the usual way using the year-end work.

Start of employment message

A Start of employment message is automatically generated if you:

  • Have created a new employee;
  • Have reported the start of employment for an employee;
  • Have employed a trainee for more than one year (because in that case insurance for the trainee is mandatory);
  • Change the employee type of an employee to Member of staff;
  • Add the 'PGGM' agency to an employee while indicating that the employee should be included in the 'GMA' file.

    Note:

    In the Start of employment wizard, the Reason employed field is relevant for the digital delivery to 'PGGM'. Complete this field if you are using the digital delivery to 'PGGM'.

End of employment message

An End of employment message is automatically generated if you:

  • Have added a contract end date to the employee.
  • Have completed the Date deceased field.
  • A recorded contract end date moves.

    Note:

    In the end of employment wizard, the Reason end employment and Initiative fields are pertinent to digital deliveries to 'PGGM'. Complete these fields if you are using the digital delivery to 'PGGM’. The following reasons for ending an employee's employment are important for the digital delivery for 'PGGM':

    Betrekking elders, Ontslag , Ontslag staande voet, Ontevreden arbeidsvoorwaarden, Ontevreden werksfeer, Pensioen, VUT, Arbeidsongeschikt, Onbetaald verlof, Overlijden and Overig.

    If the employer initiated the end of the employment, then you enter Ontslag as the reason.

    If you do not enter a reason, Overig will be given as the reason in the delivery.

For an employment end in the course of the calendar year, Profit also generates the 'ORT' annual statement (071) and final part-time factor annual statement (081) records. If a back payment is made after the end of an employment and thus the final 'ORT' and part-time factor changes, Profit regenerates these records in the year-end work. You enter a back payment in the last period of the employee's employment. Profit processes this entry as an RAE entry in the current salary processing period. Thus, in this situation, you do not use a back pay contract.

If the end of an employee's employment has been reported incorrectly in the previous period and the employment end message (020) has been delivered, a cancellation (021) will follow if you correct the error by deleting the employment end date for the employee and extending the contract.

As from 2014, an employee retires no later than when the age is reached at which the ‘AOW’ benefit entitlement starts You can create a 020 record up to the age of 66 years. Profit does not check for the number of months after reaching 65 years; you must check this yourself.

Address change message

An Address change message is automatically generated when you change a foreign address.

  • New foreign address
  • Foreign address change
  • Domestic address is changed to another domestic address
  • Domestic address is changed to a foreign address
  • Change in the effective date of a foreign address
  • Delete a foreign address

Change in marital status message

A Change in marital status message is automatically generated if you change one of the below fields for a foreign employee (the employee does not have the Dutch nationality):

  • Wedding date
  • Separation date
  • Marital status
  • Last name partner
  • Prefix partner
  • Date of birth partner (from the Family tab)
  • Initials partner (from the Family tab)

Change in annual income message

A Change in annual income message is automatically generated if you:

  • Change the gross salary of an employee in such a way that the employee earns 50% or more of the minimum wage;
  • Change the gross salary of an employee as from 1 January of a financial year;
  • Record a new or changed contract with a different term of employment and a different working week.

    Note:

    If an employee's salary is decreased after 1 January because of absence, you must manually report this to 'PGGM'.

Change in part-time factor message

A Change in part-time factor message is automatically generated if you:

  • Change an employee into or from a stand-by employee;
  • Change the part-time percentage of an employee.

Profit does not generate a part-time factor change message if an employee goes on unpaid or parental leave. In this case, you adjust the part-time factor manually using the ‘PGGM’ OnlineDesk. In the ‘PGGM’ year-end work, Profit passes on a correct final part-time factor that takes account of unpaid and parental leave.

What to do in case of entering 70% sickness hours and reporting the annual wage to the 'PGGM'?

If you enter Ziekte uren 70%, Profit automatically calculates the Pensioen: Correctie jaarloon ivm ziekte 70% wage component. This wage component is included in the PGGM jaarinkomen wage summary. Profit includes this wage summary in the 'GMA' file.

In this situation, Profit does not generate a 'GMA' file. This is not (yet) an automated process within Profit. In this situation, you generate a 'GMA' line manually by selecting HR / Payroll / Digital messages / Employment notification. Open the properties of the line with the Employment notification not sent status. After clicking on New, select the employee and select the Generate 'GMA' check box. Enter Annual income entry as the reason and enter the date of the change concerned (for example 1 April 2011).

Year-end work

The 'PGGM' year-end work consists of the following records:

  • Full-time annual salary for new year (060)
  • Final 'ORT' over the past year (070)
  • Final part-time factor over the past year (081)

Profit determines the annual full-time salary for the new year (060) during the first salary processing of the new year. That means you have to approve the salary processing for period 1 of the new year.

The final 'ORT' over the past year (070) is not included in the year-end work, if the employment has ended in the relevant year and a final 'ORT' (070) has already been communicated in the 'GMA'. It is included if the value in the year-end work is different from the last value sent using the 'GMA'.

The final part-time factor over the past year (081) is not included in the year-end work, if the employment has ended in the relevant year and a final part-time factor (081) has already been communicated in the 'GMA'. It is included if the value in the year-end work is different from the last value sent using the 'GMA'.

Preparation

  • Configuration

Procedure