Generate a digital 'GMA' file

In Profit you can create new 'GMA' files, but you can also copy 'GMA' files created (sent) previously.

Note: 

For a mistakenly enrolled employee, 011 lines may be created. These lines warn you that you have to make certain corrections manually.

If these lines have been created, you add corrections using Online Desk of 'PGGM'. In fact, these lines are a to-do list that you have to finish, before continuing with the 'GMA' file in Profit. Once you have added all corrections, delete the 011 lines in Profit. When all 011 lines have been deleted, you can generate the 'GMA' file.

Generate a 'GMA' file

This procedure describes how you create a new ' GMA' file. Following that, you will find a description of how to create a copy of an existing ' GMA' file.

To generate a 'GMA' file:

1. Go to: HR / Payroll / Digital messages / Employment notification.
2. Open the properties of a line with the Employment notification not sent status.

   Profit displays a view with the messages in the file.

3. Click on the action: Create digital 'PGGM' GMA file.
4. Enter the file location.
5. If you want to exclude employees who will enter employment in the future from the file then in Date up to and incl, enter the last date Profit should use for generating the file.

   This does not apply to regenerating a replacement file.

   Note: 

   This also applies to future employment end entries. In this case you have to specify an end date, because otherwise the end of the employment of the employees is reported to the ' PGGM' .

6. Click on: Finish. 
7. Confirm the generation of a fle by selecting Yes.

The file is saved to the file location you have specified. The file name is composed as follows:

GMAppyy

.TXT

pp = period

yy = financial year

Example: 

If you create the 'GMA' file for the January 2011 period, the file name will be GMA0111.TXT.

To generate a copy of the 'GMA' file:

1. Go to: HR / Payroll / Digital messages / Employment notification.
2. Open the properties of the line you want to copy.
3. Click on the action: Create copy of the 'PGGM GMA' file.
4. Click on: Finish. 
5. Confirm the generation of a copy of the file by selecting Yes.

Message that no 'PGGM' annual income was found

Profit can give the message that, for an employee/year/employment, no 'PGGM' annual income was found.

This message can appear for the following reasons:

• Profit has not yet determined the annual income because the employee has not yet/never been processed.
• No 'PGGM' CLA is linked to the employee. Link the CLA or delete the 'PGGM' agency from the employee data.
• The employee is a stand-by employee or hourly paid employee, but has not received wages in the first month. You can resolve this by posting a 'PGGM' annual income to the 'Pensioen: jaarloon vast salaris (definitief)' wage component.
• The employee is a stand-by employee that has been processed, but did not have any income in the year mentioned in the message.

  Example: 

  You report an employee as employed with retroactive effect as from 1 April. Profit gives the above error message when you try to create the 'GMA' file for April because the employee has not yet been processed.

  You can resolve this as follows:

• You add a correction period for April and process and approve it. You add this correction period after approving the usual salary processing for April.
• You process and approve the month of May.
• You delete the 'Employed' MDV line and then create the 'GMA' file for April and manually add the 'Employed' MDV line. This way, the line will be included in the 'GMA' file for May.