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Add a bank account number

Add your own bank account number or a bank account number of an employer.

To add a bank account number:

  1. Go to: General / Configuration / Payment settings / Bank account.
  2. Click on: New.
  3. Go through the screens for adding a new organisation.


    Enter the data of your bank for the new organisation. Per bank, you can add multiple bank accounts.

    Enter the bank details:

  4. In  Country of bank, select the country of the bank.

    If the country is situated in the SEPA area, the IBAN check check box is selected and mandatory. Profit checks the IBAN number based on a default check of the validity of IBAN numbers and checks if the first two letters are identical to the country code you enter in Country of bank. You can check the IBAN number and the BIC code using several websites (including, and which provides a detailed explanation of the IBAN number check).

  5. Deselect the IBAN check check box if the bank account number is not an IBAN account number.
  6. Enter the account number in IBAN number, if the account number is an IBAN bank account number.
  7. Enter the account number in Bank account, if the bank account number is not an IBAN account number.

    Profit enters the BIC code (in case of a Dutch IBAN number) and Bank type automatically.

  8. In BIC code, enter the Bank Identifier Code in CAPITALS if it has not been entered automatically. This field is mandatory for an IBAN number.
  9. Select a value for Bank type.

    Profit automatically enters Bank type or Bank in Giro if Country account is Netherlands (NL), and Bank for Belgium (B). The Bank field is empty.

    You enter the Bank type and Bank if Country of bank is (one of the countries of) the Netherlands Antilles: Netherlands Antilles (NA), Aruba (AW), CuraƧao (CW), Sint Maarten (SX) or Bonaire, Sint Eustatius, Saba (BQ). You must also enter the Bank identification number. You can ask your bank for this data. Enter the other data.

  10. Select the SHA check in Integrity feature method if you want to use this check digit for a visual SHA check of collection and payment files. Select No integrity feature if you do not want to use a hash check.

    If you do want to use the check, the bank determines which check you should select. You can ask your bank which check you need to apply. Several SHA256 and SHA1 checks can be performed, including:

    • SHA256-File: This method also adds the SHA256 to the SEPA file. It has been developed specifically for the ABN AMRO bank.
    • SHA256: this method only generates the SHA256 and places it in the payment table. This method is intended for the other banks.
  11. Deselect the File location can be adjusted when processing order check box if you do not want to allow users to change the file location when processing the collection or payment order. If you select this check box, users do have that option.
  12. If required, enter a value for Deviating name and Deviating city.
  13. Click on: Next.
  14. Enter the details for international payments.
  15. Click on: Next.
  16. Select the administration.

    If you use the bank account number in multiple administrations, you add the account in every administration. If you want to use a bank account number in two administrations, the journal code of the bank journal must be the same. If you are using a Belgian licence, you must complete the Financial setting field. If you do not, you cannot make domestic or international payments.

  17. You can enter the file details for the payment file.
  18. You can record a minimum amount and maximum amount per creditor and a maximum amount per order. In addition, you can link reports for the order letter and payment specification.
  19. Select the Directly process payment order check box if immediately after adding the payment order you want to launch the wizard for processing (generating) the payment file.
  20. Select the journal and the suspense account for the entry of payments in progress.
  21. Enter a minimum and maximum amount per debtor and a maximum amount per order, if desired.
  22. Select the report for the order letter in Order letter report.
  23. Select the specification report in Report specifications.
  24. Click on: Next.
  25. Fill in the file data of the collection file. Select the SEPA Direct Debits (24) file format at the SEPA file format field.

    It's recommended to use the correct file extension (use '.XML'. for SEPA).

  26. Enable Directly process collection if you want to start the collection file wizard directly after adding the collection job.
  27. Select the journal and the transfer account for payments in process.
  28. Fill in the minimum amount of the collection job. this is the periodical limit of the job and it's stated in the collection contract.
  29. Select the Order letter report.
  30. Select the specification report at Report specifications.
  31. Click on: Finish.

See also

Directly to

  1. Bank account number
  2. Add a bank account
  3. Block a bank account
  4. Change an account to IBAN



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