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Configure a bank account for the automatic refunding of debtors

In the properties of your own bank account number, you specify the file location an name of the refund file, the journal and the contra account for entering the payments in transit. You also link the appropriate report for the order letter and payment specification for refunding debtors. You configure this per bank account number.

To configure a bank account number for automatic debtor refunds:

  1. Go to: General / Configuration / Payment settings / Bank account.
  2. Open the properties of the bank account number.
  3. Go to the tab: Refund.
  4. Enter the file details for the payment file.

    It is sensible to give the file name a correct extension. For 'SEPA' we recommend ‘.XML'. For example, SEPA_Terugbetaling.xml.

  5. Select a value for File format payment.

    Select the value in the SEPA Credit Transfer field if you want to generate the file for the payment order for debtors in SEPA format.


    In this case, you also need to check if the debtor bank account number is an IBAN bank account number before you can generate a refund file in SEPA format. This is necessary for SEPA.

  6. Select the Process repayment immediately check box if, immediately after adding the payment order, you want to launch the wizard for processing (generating) the payment file.
  7. Select the journal and the suspense account for the entry of payments in progress.
  8. Enter a minimum and maximum amount per creditor and record a maximum amount per order if necessary.
  9. Select the report for the order letter for refunding debtors in Order letter report.
  10. Select the specification report for refunding debtors in Report specifications.
  11. Click on: OK.

See also:

Directly to

  1. Configure automatic payments
  2. Check the address
  3. Automatic payment settings
  4. Add the Payments in transit suspense account
  5. Add the Payments in transit journal
  6. Configure a bank account and file location for automatic payments
  7. Configure a creditor for automatic payments
  8. Change the outstanding items view
  9. Configure countries
  10. Configure transaction codes
  11. Configure a bank account for the automatic refunding of debtors
  12. Set up the report layout for the order letter, payment proposal and payment specification
  13. Configure a payment specification via e-mail
  14. Configure a bank link for internet banking (AFAS Online)
  15. Configure automatic payments (Dutch Antilles)


Automatic payment