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Post cash entries

You make cash entries in the cash book.

To make a cash entry:

  1. Go to: Financial / Enter / Journal.
  2. Check Financial year and Period. These are the financial year and the period to which you post the entry.
  3. Select the cash book.

  4. Click on: Finish.
  5. Copy the following data:
  6. Do not enter the Check balance journal.
  7. Enter a ledger account number.

    In this field you can also select a debtor or creditor so that you can write off an outstanding item. When you make a cash sales entry, you can select a turnover account.

  8. Enter the cash voucher date in the Date entry field.
  9. Enter the voucher number in Voucher number or accept the voucher number displayed.
  10. If applicable, select a VAT code. Profit will use this to calculate the VAT amount.
  11. Enter the amount as received or spent.

    If a negative cash balance arises, Profit displays a message if the Negative cash balance check field has been set accordingly in the journal properties. If a negative cash balance arises, check that you have entered the cash vouchers in the correct sequence. A negative cash balance cannot actually exist and the Tax Authority checks for this.

  12. Press: Enter or Tab.

    Profit splits the gross amount into a net amount and a VAT amount, based on the VAT code. Your cash voucher has a gross amount. In order to maintain an overview when making an entry, Profit displays the original amount entered (= gross amount) in the Amount entered column, assuming you have added this column to the entry layout.

  13. Enter all cash vouchers.

    If you completed the Check balance journal, Profit checks if the closing balance has been reached. If this is not the case, you cannot complete the entry. If the check balance has been reached (or if you had not entered it), the closing balance of the journal is displayed as the check.

  14. Click on: Finish.

See also

Directly to

  1. Payments
  2. Configure charitable settings (donations)
  3. Enter a bank statement
  4. Payment of one invoice
  5. Payment of multiple invoices
  6. Partial payment and payment differences
  7. Process a down payment
  8. Reconcile the calculated interest on reminders
  9. Enter a cash payment
  10. Withdrawals and deposits and payments from bank to bank
  11. Cash book/bank entries with VAT on one line
  12. Enter an invoice paid in advance
  13. Reconcile an advance payment of an invoice
  14. Enter gifts