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Enter a bank statement

This is the standard procedure for the manual entry of a bank statement. You record each bank statement in one entry.

This is the easiest way for the following reasons:

  • Your entries and bank statements run simultaneously. The voucher number in the bank journal is the same as the bank statement number (ensure that the counter in question is set up correctly).
  • You use the check balance (closing balance from your bank statement) to check the difference between receipts and expenses. During entry, Profit displays the opening balance from the bank statement, which is the closing balance from the previous statement. It is of course important that you record the statements in the correct sequence.
  • When you have completed the entry, Profit displays the closing balance from the bank journal so you can check it. This must be the same as the closing balance in the statement.

Below you see the standard procedure for the entry of a payment via the bank. This concerns 'general entries' on your bank statement, such as interest and bank charges, that are not related to invoices. The entry of a payment in combination with the write off of an outstanding item from a debtor or creditor is explained separately.

To enter a bank statement:

  1. Go to: Financial / Enter / Journal.
  2. Check Financial year and Period. These are the financial year and the period to which you post the entry.
  3. Select the journal.
  4. Click on: Finish.

    Profit shows the entry layout for the journal.

  5. You can specify a check balance for the entries that you want to enter. No check balance means no check is made on the complete input. You enter the closing balance from the bank statement in Check balance journal. Profit displays the Journal opening balance for the journal at the bottom of the entry window.
  6. Copy the date from the statement line as Date entry.
  7. Select the ledger account.

    Profit splits the gross amount into a net amount and a VAT amount, based on the VAT code. Your bank statement only shows a gross amount. In order to maintain an overview when making an entry, Profit displays the original amount entered (= gross amount) in the Amount entered column, assuming you have added this column to the entry layout.

  8. Enter the amount as received or spent.
  9. Click on: Finish.

    If you completed the Check balance journal, Profit  checks if the closing balance has been reached. If this is not the case, you cannot complete the entry. If the check balance has been reached (or if you had not entered it), the closing balance of the journal is displayed as the check.

See also

Directly to

  1. Payments
  2. Configure charitable settings (donations)
  3. Enter a bank statement
  4. Payment of one invoice
  5. Payment of multiple invoices
  6. Partial payment and payment differences
  7. Process a down payment
  8. Reconcile the calculated interest on reminders
  9. Enter a cash payment
  10. Withdrawals and deposits and payments from bank to bank
  11. Cash book/bank entries with VAT on one line
  12. Enter an invoice paid in advance
  13. Reconcile an advance payment of an invoice
  14. Enter gifts