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Enter and reconcile a payment for multiple invoices

If multiple invoices are settled with one payment, you can write off all outstanding items in one go. Here you always use the reconciliation window. This provides you with the following additional options:

  • Settlement of credit notes with outstanding items.
  • Entry of partial payments. The remaining amount remains as an outstanding item.
  • Write off payment differences.

To enter a payment for multiple invoices:

  1. Go to: Financial / Enter / Journal.
  2. Check Financial year and Period. These are the financial year and the period to which you post the entry.
  3. Select the journal.
  4. Select the debtor or creditor number in Account.
  5. Click on the action: Invoices.

    You open the reconciliation window. You can also open this window by pressing F8 in the Invoice number column.

    Note:

    In the entry layout for reconciling multiple invoices, Profit limits the display to a maximum of 1,000 lines (for performance reasons).

    1. Input the amount paid from your bank statement in Total (Cash/Bank).

      At the bottom of the window, you see the total amount of the selected invoices in Selected. The To enter field displays the difference between Total (Cash/Bank) and Selected. This way you can be certain that you entered the total amount on completion of the entry.

      If Total (Cash/Bank) cannot be completed (the field is greyed out), you can deselect the Select directly check box.

    2. Select the check boxes for the outstanding items.

      The Total (Cash/Bank) field displays the total of the selected outstanding items. When you have reached the total payment amount (from your bank statement), you complete the entry.

      Select all the outstanding items to be written off. When doing so, keep to the following sequence:

      • First select the credit notes to be settled.

      • Then select the outstanding items which you want to write off completely.

      Profit copies the total amount of the outstanding items to the Paid KBG column, unless the amount in Total (Cash/Bank) is not sufficient. In that case, a partial payment or payment difference is created.

      The Total (Cash/Bank) field displays the total of the selected outstanding items. When you have reached the total payment amount (from your bank statement), you complete the entry.

    3. Click on: Finish.
  6. Complete the entry.

See also

Directly to

  1. Payments
  2. Configure charitable settings (donations)
  3. Enter a bank statement
  4. Payment of one invoice
  5. Payment of multiple invoices
  6. Partial payment and payment differences
  7. Process a down payment
  8. Reconcile the calculated interest on reminders
  9. Enter a cash payment
  10. Withdrawals and deposits and payments from bank to bank
  11. Cash book/bank entries with VAT on one line
  12. Enter an invoice paid in advance
  13. Reconcile an advance payment of an invoice
  14. Enter gifts

Process

Entries