Recalculate a cost estimate/quotation

You can recalculate cost estimates/quotations based on a reference date; the rates will then be recalculated based on the amounts valid on that reference date. You can also copy existing (base) calculations, if required with a calculation factor, to a new cost estimate/quotation. This enables you to record a number of standard calculations or bills of material (recipes), each of which can be reused for the actual client projects.

The reference date of a cost estimate affects the following date-dependent data:

  • Sales rate
  • Cost price rate
  • Org. unit code of the employee

    Example:

    You add new cost estimate lines with new employees to an existing cost estimate. Profit retrieves the organisational unit from Profit HR in a date-dependent manner. The date that Profit uses for this is in the Reference date field from the cost estimate line. The cost price is also retrieved from the rates in a date-dependent manner. In this, Profit uses the same date from Reference date. In these cases, it may occur that Profit does not copy the Org. unit code and Cost price rate over in the cost estimate line.

Take into account the fact that the reference date is the determining factor to retrieve the correct data. The reference date also affects changes to an existing cost estimate.

You may be dealing with an obsolete Reference date. After all, you enter this date when you add a new cost estimate. You can change the Reference date. Profit will recalculate the cost estimate.

To recalculate a cost estimate/quotation:

  1. Go to: Projects / Cost estimate / Cost estimate.
  2. Select the cost estimate(s).
  3. Click on the action: Recalculate.

    The reference date from the quotation is copied to the Reference date field. You can change this date and determine a new reference date. If you do this, the cost price and sales rates in the quotation are recalculated based on this reference date and rates and prices in effect on that date.

  4. Click on: Next.

    You now see all lines that you are going to recalculate. Finalised cost estimates and cost estimates of blocked debtors are not included in the recalculation.

  5. Select the check boxes for the lines you do not want to recalculate.
  6. Click on: Finish.

Directly to

  1. Cost estimate and quotations
  2. Configure cost estimates
  3. Configure Print or e-mail cost estimates and quotations
  4. Add a cost estimate
  5. Copy a quotation from an existing cost estimate
  6. Copy a quotation from a Profit Order management sales quotation
  7. View a cost estimate
  8. View a cost estimate in InSite
  9. Issue a cost estimate
  10. Change Date required
  11. Recalculate cost estimates
  12. Finalise a cost estimate
  13. Complete a cost estimate
  14. View a linked purchase order
  15. Delete a cost estimate
  16. Change a project number
  17. Integration of Projects and Order management