Configure the issue method for pay slips and annual statements
Profit can print pay slips and annual statements, send them by e-mail and/or add them to the dossier of the employee or employer.
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Description
To configure the supply method for pay slips and annual statements, proceed as follows:
You can determine how Profit processes the pay slips and annual statements yourself:
- Print
If you always print the pays slips for all employees, specify this in the employer settings. In this case you have to specify the settings at the employer level only once.
- E-mail
If you want to send the pay slips to the employees by e-mail, you specify this first under the employer. After this, you specify per employee if the employee receives the pay slip by e-mail. If the employee prefers to receive a paper pay slip instead of a digital version, you can deviate from this setting for the individual employee.
- Dossier
In Profit, you can add pay slips to the dossier of the employee and/or employer. You can print or e-mail the pay slip and immediately add it to the dossier, but you can also only archive the pay slips and annual statements as dossier item. You specify this per employer.
End of employment
If the employee leaves employment and you want to continue sending pay slips and annual statements by e-mail, you specify that when you report the end of employment for the employee.
ESS
You can save a lot of time by getting employees to select their own settings using InSite. For example, the employee can specify an e-mail address and choose his own password for protecting the PDF file that Profit sends as an attachment.
Send by e-mail
If you send by e-mail, the employee receives an e-mail message with the pay slip or annual statement as an attachment. Profit can protect this attachment (a PDF file) with a password. The pay slip sent as an attachment to an e-mail message, is named 'Pay slip' + description of the period from the salary processing plan.
Note:
Contact your internet service provider before sending a large number of pay slips or annual statements by e-mail. Large amounts of e-mail can be suspected to be spam and may be blocked for that reason.
Send an e-mail using AFAS Service agency
If you are using AFAS Service agency, AFAS sends the pay slips by e-mail. You should not do this yourself because the employees would receive duplicate pay slips. In this situation, you do not specify an e-mail server in Profit.
Note:
This functionality is not available for e-mailing pay slips and annual statements via the AFAS Service agency. If you want to use it, then manage the e-mailing of wage slips and annual statements yourself.
Procedure
- Specify e-mail server settings
Profit can generate and sent email messages. The email application (installed on your own PC) is not used within this context. In Profit you record various settings, including the email server to be used.
- Settings per employer
Per employer you determine the layouts for the pay slips and annual statements. In addition, you determine whether Profit uses the settings per employee or that Profit adds the pay slips and annual statements to the dossier of the employee. You can also specify that you want to print the pay slips, but we do not discuss this old setting here.
- Settings per employee
You can print pay slips and annual statements and/or send them by e-mail to the employee. Per employer you determine whether Profit should only print the pay slips and annual statements or further process them based on each employee's settings.
- Change the payroll configuration for a salary indicator
If you want to use the Digital salary indicator (Profit) report as a pay slip, you have to change the configuration of the wage components for the pension premium and the wage summary with net reimbursements.
- Change the payroll configuration for the digital pay slip
If you want to use the Digital pay slip (Profit) report as the pay slip, you have to change the configuration of the wage summary for net reimbursements.
- Change the payroll configuration for the digital annual statement
If you want to use the Digital annual statement of salary indicator (Profit) report, you change the configuration of the wage summary for the employee and employer part of the pension.
- Authorise a dossier item
Profit uses separate dossier items types for saving digital pay slips and annual statements. These have been predefined and cannot be changed. If you use authorisation filters, it may be necessary to adjust them.