Process weeks in a split week for actual costing

If you work with the Actual costing per week or Uren per week functionality, you process the lines to the actual costing in order to invoice. You can also process part of a week in case of a so-called ‘split week': a week in which the days are split into two different months.

For a split week, you do not need to wait until the end of the week before you can close and process the week. If the week is processed in the middle of the week, you can still make entries on the remaining days. A sector in which split weeks are common is the secondment sector. In this sector, it is customary to invoice per month and to enter the hours per week (timesheet).

Example:

In this example, week 40 is a split week. This week falls in two months - Monday and Tuesday are in September and Wednesday to Sunday in October.

If this week is a split week and you click on the Process action in the current (active) week, Profit only processes the days (belonging to the month just passed) for which there are entries. Profit works as follows:

• You can add new lines to partially processed split weeks. Furthermore, you can also make entries on the days in a split week belonging to the month just passed. It is possible to make corrections on all days in the week in order to be able to register the actual number of hours worked. Later in the process, this may result in a credit invoice.
• You can perform the Process action more than once.
• Profit determines if a week is a split week by looking at a calendar month in combination with the week period table for projects.
• A week is only split if it splits on the days between Monday and Friday. Profit does not recognise a split in the weekend (Friday or Saturday) as a split week.
• Split weeks are only processed if the moment of processing is in the week to be processed.
• Costs entered on the days of the passed month are included in the processing.
• The first day in the period in the week period table is always a Monday.

To process weeks in a split week:

1. Projects / Actual costing / Process weeks.
2. Open the view: Unprocessed weeks.

   This view only shows the lines of the periods that have not yet been processed for all employees (including the weeks that have not yet been closed).

3. Open the view: Unprocessed weeks.
4. Select the check boxes for the weeks and the employees for which you want to process the hours.
5. Click on the action: Process.

   Use this action to process the lines in a closed period. You can also process multiple weeks of multiple users in one go.

   Profit automatically closes the weeks that were not yet closed and then processes them into the actual costing per line. If this week is a split week and it is the current (active) week, only the days on which entries have been made are processed.

6. As soon as the lines you selected have been processed, the lines disappear from the view.
7. Open the view: All weeks if you want to see these processed lines.

In this view, you see that the Broken week check box is selected for a split week. The Partially processed check box is selected for a split week that has been partially processed. You can add new lines to partially processed split weeks.

You can also process weeks in InSite or using the Command Line Utility.