Subscriptions

Do you spend a lot of time each month or every 6 months with invoices that are always the same? Do you send monthly invoices for, for example, subscriptions, memberships, rental costs or advance invoices? With Profit Subscriptions, you no longer have to worry about periodic invoicing!

Profit Subscriptions automates the entire process so that you do not have to spend much time on these invoices while you know who has already been invoiced, who has paid and who has not.

Advantages:

• Time saving
• Peace of mind
• Assurance

Fully integrated with the other components of the AFAS software:

• Integration with Profit CRM: Always up-to-date customer data so that (digital) invoices are always sent to the correct address.
• Integration met Profit Financial: Profit automatically registers your subscription invoices as journal entries. No more manual work!

  Note:

  You can only work with Profit Subscriptions if the module is included in your licence.

Video

Preparation

• Configure Subscriptions

  When configuring Profit Subscriptions you configure the integration with Profit Financial and you supplement a number of custom tables with specific subscription data applicable to your situation.

Procedure

• Add a subscription

  You add subscriptions to sales contacts.

• View a subscription

  You can view general data, assembled item lines and invoice lines for each subscription.

• Invoice subscriptions

  Using Profit Subscriptions, you can easily automatically generate invoices for amounts that have to be invoiced periodically. Profit automatically suggests subscriptions which are eligible for invoicing on the basis of the cycle set.

• Journalise subscription invoices

  You process the subscription invoices and credit notes via the journalising in the financial administration. Once the journalising is done, you can no longer change the invoices or credit notes.

• View journalised subscription invoices

  You can display an overview of the journalised subscription invoices.

• Change a subscription

  After adding a subscription, and in some cases after generating a subscription invoice, you can still change a number of aspects of the subscription.

• Revalue a subscription

  You can revalue the value of the subscription, which is to say that you allow Profit to recalculate the value from a specific reference date.

• Extend subscriptions

  You can extend subscriptions in accordance with the cycle set. The extension of subscriptions only indicates for which period Profit must extend the subscriptions. It has no effect on the invoicing.

• Terminate and no longer invoice a subscription
• You can a terminate a subscription and ensure that Profit never again includes the subscription in the invoicing. You use this, for example, if you have terminated the last subscription lines of a subscription which has already been invoiced and no credit entry is required.
• Terminate and credit subscriptions

  You can terminate subscriptions as a whole or only one line at a time. You can also credit a terminated subscription or a terminated subscription line. For example because a sales contact has terminated an annual subscription halfway through the year, but has already paid for the whole year.

• View a subscription analysis

  You can use the supplied analysis to analyse your subscriptions.

• Subscriptions in InSite

  In InSite, you have a Subscriptions menu. On the page linked to this menu (known as the portal page), several menu functions are available.

• View subscription reports

  In Profit you will find a number of supplied reports which provide insight into how your subscriptions are doing.

Also see

• Reports, analyses and documents