Add a leave entry if the working hours are not known (non-specified timetable)

For an employee whose working hours are not known (non-specified timetable), you can add a leave entry using a different method.

Because the working hours are not known, Profit cannot determine the leave duration. You, therefore, enter this yourself. Profit will make a suggestion if you have selected the working days check boxes of the employee in the timetable. This suggestion is based on an average number of hours per working day, and of course you can modify it.

If you add a leave entry that includes public holidays, Profit does not take the public holidays into account when determining the number of hours.

Example:

For an employee with a non-specified timetable of 32 hours per week, you add a leave entry with a start date of 24 December and an end date of 27 December. Profit displays 32 hours as the number of hours because Profit cannot determine how many hours the employee works on the various days.

Example:

Employee has an unspecified timetable of 2 days and 16 hours.
If the employees enters leave on a Monday or Tuesday, Profit suggests 8 hours. Profit assumes that the employee works on Mondays and Tuesdays.
For a leave entry on a Wednesday, Thursday or Friday, Profit suggests 0:00 hours.

Leave entry for employees with a non-specified timetable:

Go to: HR / Employee / Employee.
Select the employee.
You do not need to open the properties for a leave entry. You can enter the leave directly from the view.
Click on the action: Leave entry.
Enter the details of the leave entry.
In the case of a non-specified timetable, the Specify deviating times and Break time fields are not available.

If you have activated the Education functionality, you cannot change the start and end time. In that case, enter the number of leave hours in Number of hours. Profit checks whether the number of hours in the leave entry exceeds the number of hours recorded in the timetable for the employee.
Select the leave type.
Profit only displays the leave type that is valid during the period of the leave request and that is allowed based on the employee's employment.
After you have completed the above data, Profit updates the balances at the bottom of the window:
- Balance on start date
  This box shows the situation as it would be if the employee were to end employment one day before the start date of the leave entry. You can see (in the Balance field) whether a negative leave balance is likely to arise because the employee has accrued insufficient hours. This is important if in the organisation employees are only allowed to take leave that has actually been accrued, or if the employee leaves employment in the short term.
- Leave period balance
  The balance of the total leave period that applies on the start date of the leave entry. The possibility that the employee may leave employment is not taken into account in this case. If an employment end date has been recorded for the employee, then this is taken into account in the calculation of the leave entitlement.
  
  If you take this information as a starting point and the employee actually leaves employment in the short term, then a negative leave balance may arise.
Enter the number of hours.
If the field contains a colon, then you enter the duration as hours:minutes. If not, you enter hours and hundredths. If entering the duration in hours and hundredths, a complete hour is set at 100.

If you want to specify a half hour of leave, enter 0:30 if you use the hours:minutes format and 0.5 if you use hundredths.

If you enter leave in decimals, Profit will register it in hours:minutes. This conversion and rounding may cause a rounding difference that could result in a change in the input value. For example, if you enter the value 0.01, Profit will immediately convert it to 1 minute. When converted, 1 minute is 0.02 , so you will see the value 0.02.
If you want to view the timetable lines that fall within the leave entry, click on the Timetable button.
Click on: Next.
If necessary, select a substitute (for workflows, alerts, etc.).
Select the Print leave card check box, if you want to print a leave card immediately.
Click on: Finish.
Profit will check to see if a negative leave balance arises unless the type of leave has been configured in such a way that this is not required.

If a message is displayed while the excess is below the maximum, you can complete the leave entry or go back and modify the information. If a message is displayed while the excess is above the maximum, you must go back and modify the information. You cannot complete the leave entry unless the excess is below the maximum.