Employer

In one Profit environment you can manage multiple employers and their employees.

Description

You can record your own organisation as an employer in Profit, but an accountants office can, for example, administer multiple employers via a single environment. In a large organisation you can use the business units as employers, for example. The wage processing in Profit Payroll plays an important role in your choice. If necessary, contact your AFAS Consultant for more information.

As an example, you can record the following information about an employer.

• Company data (name, address, phone number, etc.).
• The CLAs that apply for that employer. You only link the CLAs, not the terms of employment.
• Possible jobs of the employees.
• Various agencies, including the tax authorities. These are the only authorities you can link to the employer's employees.
• Preferred values (settings) for HR.

New employer during the wage year

You always have to start the salary processing for a new employer from period 1 even if the employer is defined in Profit in a later period.

More information on this:

• Wage processing for period 1

  You apply the 'VCR' method correctly and the period cumulatives are determined correctly by making payments as from period 1. This applies both to new companies and to companies for which the wage processing was previously performed using a system other than Profit:

  • New companies

    You record a new company (for example, one founded on 1 May) in Profit but in the salary processing plan you define all periods starting from period 1. In periods 1 to 4 there are no employees, so processing and approval will take very little time.

  • Existing companies

    Enter the employer and employees and process wages starting from period 1.

• Wage processing from period 1

  If you start using Profit during the course of a wage year, you have used another package to prepare the wage declaration for the preceding periods. To ensure the correct processing of the RAE entries, we recommend you use Profit to resend the wage declarations to the tax authority for the periods that were prepared using another package.

  The tax authority says the following in this respect:

  It refers to the situation in which an employer switches software vendors in the course of the year. For example, after the declarations for January and February of that year have already been submitted using the 'old' package. To prevent problems in the course of the year, for example with the cumulatives, it does happen that the employer resubmits the January and February declarations using the new package. This can simply be done by resending the January and February declarations using the new package. In that case, the declarations submitted previously using the old package are overwritten by the newly submitted declarations.

Preparation

• Add a CLA
• Add a tax authority agency
• Add a days closed table

Procedure

• Add an employer
• Change a code
• Block an employer
• Record a deviating 'CBS'/CLA code per employer
• Record preferred values
• Link a CLA
• Link agencies
• Record the tax authority for the employer
• Record the ' Loonheffing' number for the employer
• Record deviating payment settings at the employer level
• Add job types
• Add jobs
• Import jobs for an employer
• Translate jobs
• Record accountancy data per employer

Also see

• Manage an employer's wage components
• Salary processing plan
• Pay slips and annual statements
• Print settings for RAE slips
• Journalising
• Employer bank account number