Automatic payments
You can pay creditor invoices automatically. You generate a payment order, preparing an electronic payment file (in SEPA format). You send this payment file to the bank. The outstanding items in the payment file are automatically written off.
The SEPA (Single Euro Payments Area) payment format, or SEPA Credit Transfer, is mandatory as from 1 August 2014. With a SEPA payment order, you can perform digital payments in euros within the SEPA countries.
Often the bank will (have to) perform an extra check on the first SEPA payments. Follow the bank's instructions for delivering SEPA files.
Video
Description
If you want satisfied suppliers then you need to pay them on time. This means that you pay the invoices before (or on) their due date. By paying the invoices automatically, you set up the payment behaviour in the correct way and you specify the time of payment.
When compiling the payment file, you use a suspense account, namely the ledger account Payments in transit. You link this ledger account in the properties of a bank account number. When you generate the payment file, you immediately write off the outstanding items from the creditors and credit this suspense account. When you process the bank statement with the payment, you also post the amount paid to the suspense account Betalingen onderweg (but now as debit) so that the suspense account is once again balanced.
Journal entry of generating the payment file
Account |
Debit |
Credit |
Creditors |
-,-- |
|
To suspense account Payments in progress |
|
-,-- |
Journal entry when processing the bank statement
Account |
Debit |
Credit |
Payments in transit suspense account |
-,-- |
|
To bank |
|
-,-- |
You can also make payments to international bank account numbers.
Preparation
Procedure
- Add a new payment order
- View and change a payment order
- Make invoices payable or exclude them from payment
- Print a payment proposal
- Delete a payment order
- Process a payment file
- Collection and refund/payment order via the queue
- Print a payment specification
- Send a payment order to the bank
- Reverse an invoice or payment order (before entering the payment)
- Enter a payment in the bank journal
Enter a payment on a contra account and reverse invoices (after entering the payment)
- Automatic refunds of credit notes to debtors
- Make automatic international payments
- Make automatic payments using a payment order set
- Make automatic payments via a bank link (AFAS Online)
- Make automatic payments (Netherlands Antilles)