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Enter a payment in the bank journal

After processing, a generated payment file is automatically entered in the suspense account Betalingen onderweg. You enter the payment in the bank journal manually in the ledger account Betalingen onderweg, which balances the entry.

You complete the payment order directly when entering or loading the bank statement. You link the batch number to the payment order (this can only be done if the Batch number field is in the entry layout). Finally you link the payment order to the line in which it is written off in the bank statement and the payment order is given the Completed status.

Note:

If you want to enter the Batch number in the entry layout then change the entry layout. You can only select a batch for a payment order with the Processed status.

  • Go to: Financial / Ledger / Journal.
  • Open the properties of the Bank journal.
  • Go to the tab: Layout.
  • Check the entry layout in the Enter field.
  • Click on: OK.
  • Go to: General / Management / Entry layout.
  • Open the entry layout properties of the bank entries.
  • Go to the tab: Line fields.
  • Add the Batch number field.
  • Click on: OK.

To enter a payment in the bank journal:

  1. Go to: Financial / Enter / Journal.
  2. Check Financial year and Period. These are the financial year and the period to which you post the entry.
  3. Select the journal.
  4. Click on: Finish.
  5. Enter the closing balance from the statement in the Check balance journal field. The Balance of the journal is at the bottom of the entry window.
  6. Enter the date from the statement line as Date entry.
  7. Select the Payments in transit suspense account.
  8. Enter the payment amount in the Expenses column.
  9. Select the payment order in the Batch number column.

    The batch is given the Completed status.

  10. Complete the other lines of the bank statement.
  11. Click on: Finish.

Directly to

  1. Automatic payments
  2. Configure automatic payments
  3. Add a new payment order
  4. View and change a payment order
  5. Make invoices payable or exclude them from payment
  6. Print a payment proposal
  7. Delete a payment order
  8. Process a payment file
  9. Collection and refund/payment order via the queue
  10. Print a payment specification
  11. Send a payment order to the bank
  12. Reverse an invoice or payment order
  13. Enter a payment in the bank journal
  14. Enter a payment on a contra account and reverse invoices (after entering the payment)
  15. Automatic refunds of credit notes to debtors
  16. Make automatic international payments
  17. Make automatic payments using a payment order set
  18. Make automatic payments via a bank link (AFAS Online)
  19. Make automatic payments (Netherlands Antilles)

Process

Automatic payments