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Print/e-mail a payment specification

You use a payment specification if the creditor wants a specification of the invoice(s) that you are paying. You e-mail the payment specification (as an attachment to the message template for payment specifications) or you print it.

The Payment differentiation report filters by the Payment differentiation field and only displays the lines in which this field is set to Ja . You can fill in these fields on the Payment tab in the creditor's properties. Take the following into account:

  • If both check boxes are selected and you then generate a payment order, the lines are included on the report.
  • If you select this check box in the creditor properties, only the new lines will appear on the report and not those that have already been generated.
  • The report does not filter by the Compress field.

You can copy the report and change the filter in the copy.

Note:

Profit adds the payment specification with the report you have linked in the properties of the bank account number on the Domestic payments tab.

To generate a payment specification:

  1. Go to: Financial / Creditor / Payment order.
  2. Select the processed payment order.
  3. Click on the action: Payment differentiation.
  4. Select the Alleen nog niet verwerkte [aanmaningen/rekeningoverzichten, e.d] verwerken check box to process lines that have not yet been printed or e-mailed.
  5. Select another printer, to print from a different printer.
  6. Select a different printer tray, to print from a different printer tray.
  7. Select Different issue if you want to provide supply all lines in the same way and therefore do not want to take the Preferred issue method set for the purchase/sales contacts into account.
    1. Select the deviating supply method that will be the same for all selected lines, namely: PrintPrint and e-mail PDF or E-mail PDF. For invoices you also have the option E-mail e-invoice + PDF.
    2. Select a deviating report (other than that set in the sales/purchase contact profile).
    3. Select a Message template if you selected one of the e-mail options as the deviating supply method.
  8. Select the Save in client record check box if you want to store the issued reports in the dossier of the contact/contacts.
  9. Select a different sorting sequence if necessary.
  10. Select the Descending check box if you do not want to print the data sorted in ascending sequence.
  11. Click on: Next.

    You now see an overview of the debtors to whom you have sent a reminder together with the supply type.

  12. Select a line with supply type Print.
  13. Click on the action: Print preview.
  14. Check the report.
  15. For the supply type E-mail, you can display a preview using the E-mail preview action.
  16. Click on: Finish.
  17. Click on: OK when the message informing you that the processing is complete is displayed.
  18. You see that the Printed, Mailed, Permanent and Dossier check boxes have been selected in the view.

Print or send the payment specification by e-mail

You define the supply type per creditor:

  • The payment specification you print contains all the invoices that are in the payment order. So you will have one payment specification for all the creditors.
  • If you send the payment specification by e-mail, then each creditor receives a payment specification with the invoices paid to them. This e-mail message has a default sender and message text. The specification is linked to the e-mail message as a PDF attachment.
  • A combination of the above options.

    Note:

    In order to send payment specifications by e-mail, further configuration is required.

The payment specification is only sent by e-mail the first time that you send a payment order. If you then perform the Payment differentiation action once again, an e-mail message is not sent. The payment specification then only contains the compressed invoice lines.

Check who the payment specification has been sent to by e-mail:

  1. Go to: Financial / Creditor / Payment order
  2. Open the properties of the payment order.
  3. Go to the tab: Invoices.

    You see the e-mail address of the recipient.

  4. Click on: OK.

Directly to

  1. Automatic payments
  2. Configure automatic payments
  3. Add a new payment order
  4. View and change a payment order
  5. Make invoices payable or exclude them from payment
  6. Print a payment proposal
  7. Delete a payment order
  8. Process a payment file
  9. Collection and refund/payment order via the queue
  10. Print a payment specification
  11. Send a payment order to the bank
  12. Reverse an invoice or payment order
  13. Enter a payment in the bank journal
  14. Enter a payment on a contra account and reverse invoices (after entering the payment)
  15. Automatic refunds of credit notes to debtors
  16. Make automatic international payments
  17. Make automatic payments using a payment order set
  18. Make automatic payments via a bank link (AFAS Online)
  19. Make automatic payments (Netherlands Antilles)

Process

Automatic payments