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Record the date of a debit mandate for an invoice

You record the data for a one-off debit mandate for a mandated invoice. You view the invoices to be authorised from a separate Invoice collection mandates view. This view displays all the sales invoices to be authorised. The collection order does not include these invoices, as long as the debtor has not provided a debit mandate. Profit can infer whether the mandate has been provided from the fact that the Debit mandate date field has been completed.

To record a debit mandate for an invoice:

  1. Go to: Financial / Debtor / Collection mandate.
  2. Open the view: Invoices for which a mandate is needed.

    In the view you can see the invoices for which a one-off mandate is required but has not yet been received.

  3. Select the invoice.
  4. Click on the action: Collection mandate.
  5. Go to the tab: Collection mandate.

    You can see the details of the invoice that relate to the debit mandate.

    Profit determines the Mandate feature via a function that uses the debtor Properties. A default one-off mandate (Standard One-off), where SEPA collection method = Default and Single mandate is selected is given the feature: ‘SO’ + Debtor number + invoice number.

  6. Enter the date in the Debit mandate date field, so it is the same as on the debtor's mandate form.

    Profit (and you) can infer that the mandate has been received from the fact that the Debit mandate date has been entered.

  7. Go to the tab: Mandate status.
  8. Check the status of the debit mandate.
  9. Click on: OK.

    You see that the invoice has disappeared from this view. The invoice will therefore be included in the collection order (provided all other requirements for collection are met).

Directly to

  1. Automatic collection via SEPA
  2. Configure automatic collection with SEPA
  3. Configure a debtor for automatic collection with SEPA
  4. Record multiple debit mandates per debtor
  5. Configure collection specification sending by e-mail
  6. SEPA collection concepts and scenarios
  7. Record the debit mandate date per debtor
  8. Change or view the collection settings for an invoice
  9. Record the debit mandate date per invoice
  10. View debit mandates
  11. Print a mandate form
  12. Collection pre-announcement notification to debtor
  13. Delete a debit mandate
  14. Change the SEPA collection method of an existing debtor from Standard to B2B
  15. Change the bank account number of an existing debtor with an existing mandate
  16. Grant a collection reduction
  17. Add a SEPA collection order
  18. View and change a collection order
  19. Generate and journalise a collection file
  20. Directly process a collection order
  21. E-mail or print a collection specification
  22. Complete a collection order
  23. Reverse a collection order
  24. Perform an automatic collection with payment instalments
  25. Perform an automatic collection using a collection set
  26. Automatic collection via the bank link (AFAS Online)

Process

Debit mandates