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Record multiple debit mandates per debtor

Profit automatically creates one continuous debit mandate based on the preferred bank account number (with an IBAN number) of the debtor when you select the Automatically collect check box for the debtor. You can manually add multiple mandates per debtor, if necessary. For example, in case different products or services must be collected from different bank accounts, or in case the customer's bank requires a separate mandate to be provided per bank account number.

You can also create multiple debit mandates using the UpdateConnector. You cannot achieve this by importing debit mandates. Using the FiInvoice and FiEntries UpdateConnectors, you can also import the Deviating mandate feature (DdId) of the invoice.

To record multiple debit mandates per debtor:

  1. Go to: Financial / Debtor / Debtor.
  2. Open the properties of the debtor.
  3. Go to the tab: Bank account.

    Check that the bank account numbers you want to use for collection have been recorded. For SEPA collections, this must be an IBAN number.

    Here, you can specify multiple bank account numbers for each debtor.

  4. Go to the tab: Payment.
  5. Check/select the settings. For more information, please refer to Set up the collection and debit mandate per debtor.
  6. Check if the Compress check box has been deselected.

    In that case, the outstanding items for the debtor are collected separately. As a consequence, it is not possible to settle credit notes.

    When the collection order is processed, the XML file is created. Compressing outstanding items with different mandate features is not allowed in this case.

  7. Go to the tab: Debtor.
  8. Select the debtor's payment condition. The payment condition is used to calculate the due date of the invoices.

    Select a payment condition of the type Payment instalments if you want to collect this debtor's invoices in installments.

  9. Go to the tab: Collection mandate.

    Profit automatically adds one debit mandate for the preferred bank account number of the debtor when you select the Automatically collect check box for the debtor.

    Fin_Meerdere machtigingen per debiteur (10)

  10. Click on: New to add a debit mandate.

    Fin_Meerdere incassomachtigingen per debiteur vastleggen (30)

    1. Select the administration.
    2. Select the bank account number of the debtor.
    3. Enter the Mandate feature. This feature must be unique for the combination of administration and bank account number. Profit automatically suggests a feature, based on the collection method: 'SR' + Debtor number or 'SB' + Debtor number (for Standard Recurrent or B2B Recurrent). Change the feature suggested by Profit if it already exists, for example by adding digits or letters to the suggested feature.

    You provide the debtor with the mandate form by e-mailing or printing it. When the debtor returns it, you record the mandate date in the properties of the debit mandate. The collection order does not include invoices from this debtor as long as the Debit mandate date has not been entered.

  11. Click on: OK.

See also

Directly to

  1. Automatic collection via SEPA
  2. Configure automatic collection with SEPA
  3. Configure a debtor for automatic collection with SEPA
  4. Record multiple debit mandates per debtor
  5. Configure collection specification sending by e-mail
  6. SEPA collection concepts and scenarios
  7. Record the debit mandate date per debtor
  8. Change or view the collection settings for an invoice
  9. Record the debit mandate date per invoice
  10. View debit mandates
  11. Print a mandate form
  12. Collection pre-announcement notification to debtor
  13. Delete a debit mandate
  14. Change the SEPA collection method of an existing debtor from Standard to B2B
  15. Change the bank account number of an existing debtor with an existing mandate
  16. Grant a collection reduction
  17. Add a SEPA collection order
  18. View and change a collection order
  19. Generate and journalise a collection file
  20. Directly process a collection order
  21. E-mail or print a collection specification
  22. Complete a collection order
  23. Reverse a collection order
  24. Perform an automatic collection with payment instalments
  25. Perform an automatic collection using a collection set
  26. Automatic collection via the bank link (AFAS Online)