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Complete a collection order

You can complete the collection order automatically when entering or importing the bank statement. You can however also complete the collection order manually.

If you generate a collection file, Profit enters it on the suspense account Bedragen onderweg and the collection order gets the In progress status.

As soon as the actual debit notice (via the bank statement) arrives, you create a journal entry in the journal of the relevant bank account number or import the bank statement. Use the same Bedragen onderweg account as contra account, to settle the balance.

When entering or importing the bank statement, you can enter the collected amount on the Bedragen onderweg account and directly link the batch number of the collection order to it (provided that the batch number field is included in the entry layout). As a result, the collection order is linked to the line on which it is credited in the bank statement and in Profit the collection order gets the Completed status. However, this link is not mandatory; you can also complete the collection order manually.

Contents

Complete a collection order manually

You follow this procedure if you complete the collection order manually.

To complete the collection order manually:

  1. Go to: Financial / Debtor / Collection order.
  2. Select the order with the status In progress.
  3. Click on the action: Complete order.

Complete a collection order by entering it in the bank journal

You follow this procedure if you want to link the batch number of the collection order immediately when entering the bank statement. This will automatically give the collection order the Completed status.

To complete a collection order by entering it into the bank journal:

  1. Go to: Financial / Enter / Journal.
  2. Check Financial year and Period. These are the financial year and the period to which you post the entry.
  3. Select the journal of the bank.
  4. Click on: Finish.
  5. Enter the closing balance from the bank statement in Check balance journal. Profit displays the Journal opening balance of the journal at the bottom of the entry window.
  6. Copy the date from the statement line as Date entry.
  7. Select the Betalingen onderweg suspense account.
  8. Enter the amount in Amount credit.
  9. Select the collection order in the Batch number column.

    This allows you to link the collection order to the line on which it is credited in the bank statement. As a result the collection order batch gets the Completed status.

  10. If necessary, enter the other lines of the bank statement.
  11. Click on: Finish.

SEPA collection error/return codes

Transactions in a SEPA collection file you have sent to your bank or 'Equens' can be rejected or refunded. These are called R transactions. The ‘R’ represents the exception type, for example ‘Reject’ and ‘Refund’. For such transactions, this code and description is found in the bank statement (file) and can be imported by Profit.

The data collections for financial entries and the bank statement entry layout include the Return reason code and Return reason description fields of a collection refusal. It is useful to add these fields to the views and entry layout concerned so that this data can be displayed for a R-transaction and can help in deciding what action to take.

The collection type (first, recurrent, one-off, last) and the R-transaction type determine how you treat any R-transaction received.

Return reason code is a default error code based on the ISO standard with a corresponding default alert text. For more information on the error codes and R transactions for European collections, please refer to, for example, the web site of the Betaalvereniging Nederland.

Reverse a collection

In the case of a reversal of a payment via a bank statement, Profit determines the Transaction delivery code of the transaction (FRST or RCUR) in the next collection from the debtor in question as follows:

  • In the case of a reversal of an RCUR transaction via a bank statement, the next transaction in a collection order is an RCUR transaction for all return codes.
  • In the case of a reversal of an FRST transaction via a bank statement, the next transaction in a collection order is an FRST transaction for all return codes, with the exception of the MD06 return code.

Directly to

  1. Automatic collection via SEPA
  2. Configure automatic collection with SEPA
  3. Configure a debtor for automatic collection with SEPA
  4. Record multiple debit mandates per debtor
  5. Configure collection specification sending by e-mail
  6. SEPA collection concepts and scenarios
  7. Record the debit mandate date per debtor
  8. Change or view the collection settings for an invoice
  9. Record the debit mandate date per invoice
  10. View debit mandates
  11. Print a mandate form
  12. Collection pre-announcement notification to debtor
  13. Delete a debit mandate
  14. Change the SEPA collection method of an existing debtor from Standard to B2B
  15. Change the bank account number of an existing debtor with an existing mandate
  16. Grant a collection reduction
  17. Add a SEPA collection order
  18. View and change a collection order
  19. Generate and journalise a collection file
  20. Directly process a collection order
  21. E-mail or print a collection specification
  22. Complete a collection order
  23. Reverse a collection order
  24. Perform an automatic collection with payment instalments
  25. Perform an automatic collection using a collection set
  26. Automatic collection via the bank link (AFAS Online)

Process

Automatic collection