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Invoicing and integration

You configure the invoicing and the integration with Profit Financieel.

This configuration pertains to the journalising of:

Contents

Description

Articles are integrated via Item groups; work types and costs are integrated via Work type groups.

Article groups and integration groups comprise the basis for the journalising of logistics entries and project entries. Take into account the setup of your financial administration when setting up article and integration groups. Your financial reporting and the information that can be derived from the ledger are dependent on this.

You must also record journals for journalising in the integration.

Integration of projects

If a project number is linked to a sales invoice, then Profit will journalise this invoice based on the settings of Profit Projecten. This means that the integration accounts take precedence over the article groups.

Procedure

  • Configure a ledger, a journal and the VAT

    You add the ledger account(s) and journal(s) that you need to journalise the integration entries. You must also configure/check everything that is needed for a correct calculation and registration of VAT amounts.

  • Configure payment methods

    Add the desired payment method (by bank, cash).

  • Configure payment conditions

    You can test a due date to check whether the calculation is performed as required. During testing, Profit calculates the due date on the basis of a suggested invoice date. Test multiple invoice dates to be sure things are working properly.

  • Configure an article group

    You bundle the articles into article groups.

  • Configure integration groups

    An integration group is a collection of work types and costs. You can add integration groups and for each group determine which work types and/or costs are included in the group. Per integration group you specify for Profit Financieel a ledger account of the 'Revenue' type and a ledger account of the 'Credit entries' type to be used for journalising the invoices.

  • Configure journalising

    You configure the journalising of various processes in Logistics, Subscriptions, Projects and Courses. This is also known as the integration with Profit Financieel.

  • Configure a sales contact profile

    In a sales contact profile, you specify settings for journalising invoices. You also link the reports for the order process and the invoices, among other things. Profit supplies a default sales contact profile. In this default sales contact profile, the reports and invoices have already been linked to the provided Profit reports. This profile automatically applies to all sales contacts.

  • Configure a purchase contact profile

    In a purchase contact profile you specify a number of settings that apply to the purchase contacts who are linked (or will be linked) to the profile, such as settings for journalising invoices. In addition, you link the reports Profit must use for the order process and the invoices.

  • Configure e-invoicing

    You can e-mail the invoices as e-invoices to the sales contacts. In that case, the contact receives an attachment with a UBL file and a PDF file that they can import directly into their administration. For e-invoices, you must configure the specific sales contact profile and determine the preferred issue method for each sales contact.

  • Configure the invoice discount, payment discount and credit restriction

    When invoicing, you can grant discounts in various ways.

Also see

Directly to

  1. Basic configuration
  2. Add the first environment
  3. Activate the functionality
  4. Set up the start menu
  5. Country settings
  6. Configure languages
  7. Configure time field input
  8. Set days closed
  9. Configure a period table
  10. Configure a periodic allocation table
  11. Configure auto numbering and counters
  12. Set up bank accounts
  13. Configure invoicing and integration
  14. Configure report printing and e-mailing
  15. Configure e-invoicing
  16. Configure journalising
  17. Set the rounding method
  18. Set up logging
  19. Queue

Process

Configuration

Work area

app